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Employers Registration

​Introduction

In 1998 the Final Settlement System (FSS) was created to regulate the collection of such tax as prescribed in Articles 4(1)(b) and 4(1)(d) of the ITA. These provisions bring to charge any income in respect of:

  • gains or profits from any employment or office, including the value of any benefit provided by reason of any employment or office; and
  • any pension, charge annuity or annual payment.

 

About Final Settlement System

The Final Settlement System is a tax deduction methodology designed to produce accurate tax deductions from emoluments. This methodology ensures that the correct amount of tax is deducted from gross emoluments as they are received thus reducing the incidence of large refunds and tax bills arising from end of year tax assessments.

Any employer, irrelevant whether an individual, corporate or other body, is regulated by the Final Settlement System Rules (S.L.372.14).

Under the FSS system, employers are obliged to deduct FSS tax and Social Security Contributions from their employees’ salaries and wages and forward such payments to the Commissioner on a monthly basis. An end-of-year reconciliation exercise is carried out by each employer and should be completed by the 15th February of the following year. This annual procedure involves the creation of FS3s for each employee and the reconciliation of the payments made throughout the year with the annual totals for all employees through an FS7. Employers with 10 employees or more are obliged to submit their end-of-year FSS documents online. Those with less than 10 can submit the documents manually.

 

Registrations Process:

Any sole trader/businessman or Company who pays salaries or pensions is obliged to deducted tax from these payments in accordance with the FSS Rules. To register as an employer, one has to fill in one of these e-forms depending on the business structure:

Application for the Registration of an Employer (by an Individual)

Application for the Registration of an Employer (by a Company)